Printing and Exporting
In this guide, you will learn how to print and export documents and notes from your binder.
Prepare Your Export
With E-Ring Binder, you can export the documents from your binder as a ZIP folder or as a single PDF file. You can export your notes into a combined .docx word document.
To export or print your documents and notes, you can:
Select documents from the Navigation list, right-click the selection, and select “Print/Export Document(s)”;
Right-click on a custom tab and select “Print/Export Tab”;
Open the Program Menu by clicking the E-Ring Binder logo in the top left of the screen and select “Print/Export All Documents.”
Doing any of the above will open an export window listing the selected documents for export.
Select More Documents
The left side of the Export Window contains your document and note selections.
You can add or remove documents from your export selection by clicking the “Show More Documents” button. Doing so will display a grid containing all of the documents in your binder, as well as check-boxes indicating whether each document will be included in the export. You can click the check-box to toggle a document’s selection.
Include Notes in Export
To export notes, click the “Include Notes in Export” button. This will expand the selection grid to include a column for notes. You can undo this by clicking “Remove Notes from Export.”
You can click a document’s check-box in the “Export Notes” column to toggle whether the document’s notes will be included in the export.
It is possible to export only notes (and not documents) by deselecting all boxes in the “Export Document” column.
When exported, each documents’ notes will appear on a fresh page of the exported .docx word document.
Customize Your Export Settings
The right side of the Export Window contains your export settings. Here, you can choose whether you would like to export your documents as (1) a ZIP folder containing a separate PDF for each document or (2) a single combined PDF.
If you select the ZIP folder option, you will have the ability to customize the filenames of the individual PDFs by clicking the “Modify filename format” button. You can mouse over the information icon next to the ZIP folder option to see a filename preview. Additionally, you can set the export location of the ZIP folder by clicking the “Browse” button. If no location is set, you will be prompted to select a file location when you click “Submit.”
If you select the Combined PDF option, when you click the “Submit” button, a new window will open displaying a new, combined PDF. The new PDF will also include your custom cover pages if you are displaying cover pages in your binder. See “Adding Custom Cover Pages” for more information. In the top right of the new window, you will see options to download/save and to print the file.
You will also see a toggleable option to include a Table of Contents in your export. This table of contents will include only the documents that you have selected for export, and will list each document’s label, name, and the page that the document appears within the exported binder. If you have selected the Combined PDF export option, the Table of Contents will appear at the beginning of the PDF. If you have selected the ZIP folder export option, the Table of Contents will appear in a file named “index.pdf.”
If you have included any notes in your export selection, you will also see the option to set the export location of your notes.
Finish Your Export
To finalize your export, simply click the “Submit” button.